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Documentation Portal

Process Returned Orders

A customer can return items to any store in the customer’s country, regardless of where the order was delivered (home or store delivery), with or without a Return Merchandise Authorization (RMA note).

(Duration: 4:14)

Processing Returns - Quick Start

For each parcel, repeat the following process.

Step 1

Log in to the Portal. (If you are the Store Admin, select the current store).

See Log in to the Global‑e Merchant Portal

Step 2

Find the order associated with the items being returned.

See Finding the Relevant Order

Step 3

Process RMA or non-RMA returns, as required.

See Processing a Return to the Store

Step 4

Prepare the parcels for the return shipment to the merchant:

  • Consolidate all RMAs as consignments

  • Perform the EOD procedure

  • Print the documents and affix them to the parcel:

    • Return Proforma Invoice – consolidated return invoice

    • Return Shipping Label – one for each consignment.

See Preparing the Parcels for Return Shipment to the Merchant

Finding the Relevant Order

To find the order related to the items that the Customer is returning:

  1. Ask the customer for their order ID (provided in the Order Confirmation email).

  2. From the Global‑e Merchant Portal, go to Store Orders > Store Returns > Process Return.

    Optional: If you are associated with several stores, you are prompted to select your current location. Select your current store and click OK.

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    The Store Returns screen is displayed.

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  3. In the Store Returns Screen, find the relevant order by selecting one of the following:

  4. Click Search Orders.

    The order is displayed in the search results, under the search area.

    If you used the name or email address, the order or the list of orders related to the customer is displayed. Select the order containing the items being returned. See Finding an Order by Name and Viewing the Details of an Order.

  5. Process the Return, as detailed in section Processing a Return to the Store.

Finding an Order by Number (Order ID)

To find an order by using the Order Number:

  • Enter the Order Number (Order ID) and click Search.

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Finding an Order Using the Order ID

Finding an Order by Name

To find an Order by Name (or email):

  1. Enter the customer's name and click Search.

  2. Open each order by clicking the order ID (in orange) until you find the correct order containing the items being returned. Verify that the returned items belong to the order.

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Finding an Order by Name

Viewing the Details of an Order

To view the contents of an order:

  • Click the order ID (in orange) to view the order details.

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Viewing the Details of an Order

Processing a Return to the Store

Processing a return to the store consists of preparing and printing the RMA documents. A customer can return products with or without an RMA.

  • If a customer returns items without RMA documents or if in the Store Returns Screen the Returns button is not displayed, you (the store user) must create the RMA. See Processing a Standard (Non-RMA) Return.

  • If a customer presents pre-printed RMA documents, they have already initiated the returns process at home. See Processing an RMA Return.

Processing a Standard (Non-RMA) Return

To process a standard return, you must create an RMA:

  1. On the Order line, in the Actions column, click RMA

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    The Returns Portal screen proceeds to step 2. Select items to return, the current step in the Returns process.

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  2. Select the item quantity (Qty) returned by the customer.

  3. Ask the customer the reason for the return.

  4. From the drop-down menu, select the reason for returning the items.

  5. Click Next.

    The Returns Portal proceeds to step 3. Create return label.

    This area shows the RMA number and provides packing, shipping, and refund information.

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  6. Click Print return label.

    The RMA consisting of the Return Label and the Return Note is downloaded in PDF format to your computer.

    Send the RMA to the printer.

Prepare the parcel for return to the Merchant:

  1. Pack the items in a parcel together with the printed Return Note and seal it.

  2. Attach the printed Return Label to the parcel.

  3. Place the parcel in the consignment box.

For more information, see Preparing the Parcels for Return Shipment to the Merchant (including the EOD procedure).

Processing an RMA Return

If a customer presents the items with a pre-printed RMA, they have already initiated the returns process at home and the RMA is registered in the Global-e system.

To process a return with an RMA:

  1. In the Store Returns Screen, on the Order row, in the Actions column, click Returns.

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    An RMA pop-up associated with the customer opens; this pop-up shows all RMAs that the customer has created at home (after clicking Returns).

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    Note

    Before checking in the return, verify that there is a match between the returned items listed on the Return Note and the RMA screen. See Return Note.

  2. If there is a match, on your screen under the relevant RMA, click Check in.

    The items are checked in as a returned item.

    Once you checked in, a Refund option is displayed.

    Note

    The refund option is enabled by default. This option can be disabled upon Merchant request.

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Note

Repeat this procedure for each item that the customer returns.

Prepare the parcel for return to the Merchant:

  1. Pack the items in a parcel together with the printed Return Note and seal it.

  2. Attach the printed Return Label to the parcel.

  3. Place the parcel in the consignment box.

For more information, see Preparing the Parcels for Return Shipment to the Merchant and with the EOD procedure.

Example of an RMA

This section shows an RMA example for goods returned to the store. The RMA consists of an RMA Label and RMA Note.

Return Label

Note the RMA Number on the Return Label.

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Return Note

The Return Note shows the items that the buyer selected on the Returns Portal (in this example, one casual Ring Backpack).

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